After two seasons with the shelter, Kerry Grannis is stepping down as executive director. As such, we’re pleased to announce we’ve opened a search for a new part-time position. Please share with candidates you know, and direct questions and applications to Kerry Bruce, Board Chair, at email@example.com.
Falls Church Homeless Shelter
Part-Time: 10-15 hours/week (October – March), < 5 hours/week (April – September)
The Board of Directors of the Friends of Falls Church Homeless Shelter is seeking applications for the position of Part-Time Executive Director. With support from the Board and the Board’s Operations Committee, the Executive Director (“ED”) ensures that the shelter is in good operating order during its 4.5 month open season, deals with day-to-day issues that arise during this period, and acts as primary point of contact for the shelter for New Hope Housing (“NHH”) (the shelter operator), the City of Falls Church, volunteers, the Board, and the community year round.
- Work closely with NHH Coordinator to stay informed about day-to-day operations; Facilitate good working relationship where Coordinator is empowered to solve problems but keeps ED well-informed.
- Receive and review daily shift summaries and weekly reports from the NHH Coordinator and Case Manager. Troubleshoot; follow-up on any issues of concern; coordinate with Board members when issues need attention.
- Oversee data collection: make sure NHH Coordinator and Case Manager complete timely data entry, review monthly reports; oversee the production of season-end report and provide highlights to fundraising committee; coordinate with fundraising committee for timely submission to City, per grant requirements.
- Monitor multiple Shelter email accounts and respond in timely manner to volunteer requests, donation questions, and sales pitches.
- Attend monthly meetings with City staff during the shelter season to report on activities and hear their concerns.
- In case of severe weather, coordinate with City to extend Shelter hours and with NHH to staff those hours.
- Review the annual contract with NHH; conduct post-season review with NHH staff about strengths and weaknesses of the season.
- Attend quarterly board meetings; more frequent phone calls or meetings with Executive Committee.
Coordinate volunteers (note that these tasks can be shared with a Volunteer Coordinator):
- Set up schedule for the year on signup.com for shifts, meals, groceries, and opening supervisor. Check with long-time volunteers and organizations who handle regular commitments before opening to public.
- Recruit new shift volunteers before season starts and schedule training sessions with NHH.
- Communicate standard procedures to volunteers for the relevant jobs.
- Conduct two client satisfaction surveys during the season and share the results with the Board.
- Monitor sign-ups for cancellations; notify volunteer pool in case of last-minute needs.
- Train NHH Coordinator on how to use the system; maintain close communication about volunteer needs.
- Solicit feedback from volunteers on ease of system.
- Thank all volunteers at close of season, via written thank yous and/or volunteer appreciation event.
Facilities and maintenance:
- Liaise with the Board and the City of Falls Church when repairs or safety issues arise;
- Submit trouble / maintenance tickets to the City.
- Coordinate ongoing needs, such as pre- and post-season cleaning, inventory, etc., with the Board facilities lead.
- Ensure that the website, social media presence (Facebook, Twitter), and email contact list is kept up to date.
- Ensure communication materials and brochures are up to date and in good condition.
- Work with the Executive Committee of the Board, draft the Annual Report and present it to the Board in September for approval.
- Draft new content for the website, social media, and emails as appropriate (for example, success stories).
- Coordinate with NHH case manager when guests have special needs;
- Get Board executive committee approval for special expenses on a case by case basis (such as dental work, immigration fees, etc)
- Work with Guest Assistant board member to help guests with furniture, supplies, start up groceries for new housing.
The successful candidate will have the following qualifications and qualities:
- Able to work independently.
- Senior level or executive level management experience, preferably in the non-profit sector
- Good communicator who can work with multiples types of stakeholders.
Outgoing personality (good networker) who likes to meet new people and make new
connections on behalf of the shelter.
- Good writer – able to develop communications materials and reports independently and
- Experience with fundraising and grant writing is preferred.
- Experience working with or volunteering for a non-profit preferred.
A one year commitment (June – May) is required. The term may be extended beyond this on an annual basis based on performance and will be decided in June of each year at the Board meeting.
The term may be extended beyond this on an annual basis based on performance and will be decided in June of each year at the Board meeting. This is a part-time position, with a cap on the annual hours that can be reimbursed. A salary of $25-$30/hour can be negotiated with the Board.
To apply: Please send a cover letter and resume to the Board Chair firstname.lastname@example.org. The closing date for this opportunity is May 31 2018.